Many businesses are discovering the benefits of outsourcing time-intensive invoice printing to a third-party firm. The numbers don’t lie. Processing invoices digitally improves efficiency in accounting departments and reduces overhead costs by as much as 50 percent!
But what factors should your business use to evaluate an invoice printing service? Using invoice print service. Keep in mind that invoice printing can be highly demanding; accuracy and strict compliance with various regulatory requirements are critical to most industries.
Here are the top three things you should consider when choosing an invoice printing service:
1. Systems Compatibility & Access
Implementing a comprehensive invoice processing system with an outsourcing partner will make your business more efficient – but only when done properly. An outsource invoice printing company should be comfortable integrating with your existing data without additional equipment, software or training. You’ll need to make sure your partner utilizes systems that allow you secure access to statements and invoices where and when you need it.
2. Cost Savings & Convenience
Billing – while not a natural key competency of any organization – is a priority, and it needs to be both timely and accurate. An outsource invoice printing service can significantly lower your per-invoice cost through e-Presentment, in which traditionally paper-based documents are delivered online in electronic formats. The use of e-Presentment is growing rapidly – especially with high volume transaction output (HVTO) such as bills and statements. Companies utilizing e-Presentment typically reap material and postage savings while customers gain real-time access to statements or invoices. Outsourcing statement and invoice printing can also eliminate the time your company spends keeping staff up-to-speed on changes with billing software and equipment – letting your team focus on providing better, more responsive service to your customers, clients or patients.
But outsourcing invoice printing can deliver far more than just financial savings. A qualified invoice printing company can eliminate the time your company spends keeping staff up-to-speed on changes with billing software and equipment – letting your team focus on providing better, more responsive service to your customers, clients or patients.
3. Accuracy & Compliance
Invoice timeliness and accuracy matter. Whether your business is pharmaceuticals, life sciences, insurance, healthcare, education, government, utilities, manufacturing, finance or banking, there are audit trail and compliance documentation requirements. It is absolutely critical that you choose a firm that knows – and is comfortable working within – your regulatory/oversight environment.
What are the most important features your business looks for when selecting an invoice printing partner?